VHoF Guest Producer Responsibilities

The Virtual Burlesque Hall of Fame Weekender is a global endeavor to fundraise for the 501(c)3 non-profit, Burlesque Hall of Fame. In support of this effort, this document lays out the roles and responsibilities of the involved parties to foster collaboration which will be vital to success.

We welcome thoughts from our community; if you have any feedback or questions, please email production@bhofweekend.com.

Roles

  • Burlesque Hall of Fame (“BHoF”) is the organization which fundraising will benefit.
  • BHoF Production Team are members working on behalf of BHoF to oversee and may make decisions at their discretion with regards to VHoF.
  • Virtual Burlesque Hall of Fame Weekender (“VHoF”) is the title of the fundraising livestream event and refers specifically to the event.
  • Guest Producer(s) (“Producer(s)”) are individual entities where by mutual agreement with the BHoF Production Team, agree to produce a Showcase.
  • Guest Showcase (“Showcase”) is an approved virtual benefit that will be livestreamed as a part of VHoF with a portion or all proceeds to benefit BHoF.

Producer(s)

  • Main Responsibility. Produce a Showcase (between 30 and 45 minutes in total length) representative of the community in which the Producer primarily produces. Showcases must follow the guidelines of the BHoF Producer & Emcee Disclosure and are subject to the discretion of the BHoF Production Team.
  • Communications. Contact and communicate with all show participants in a timely and professional manner. Unless extraordinary circumstances prevent, respond to all emails or other communications within twenty-four (24) hours of receipt. Communicate with all members of the BHoF Production Team (Head of Showcases, Crew, Committee Members, etc.) in a timely and respectful manner.
  • Materials. Ensure all supplemental performer materials (photos/music/etc) are collected and provided to the Head of Showcases in a timely manner.
  • Rehearsals & meetings. Attend all production meetings scheduled in advance of and during VHoF. Please plan accordingly, this may be as many as four meetings, and more if need be.
  • Environment. Oversee the creation and maintenance of a calm, professional, welcoming, warm, supportive tech and backstage environment.
  • Timing. Ensure timely show flow during the evening’s event, including an on-time start and timely end to each show. The 48-hours will be tightly scheduled, delays will not be accommodated.
  • Budget accordingly. The BHoF Production Team will make no effort to influence nor provide funds to Producers, the budgeting and (if applicable) payments to venues, vendors, performers, crew, etc. are at the sole discretion of the Producer.
  • Source equipment and venue. Necessary equipment may include props, mics, recording devices, an adequate internet connection (if live), etc.
  • (For prerecorded) Virtual showcases should be provided to the BHoF Production Team edited. The BHoF Production Team may provide some technical assistance but Producers should plan for an editor of their own to ensure their vision is realized.
  • (For live) More exact specifications to come, but in addition to the usual crew needed for a live show, producers will also need to recruit an on-site tech guru with livestream experience and two or more people to film, all of whom will interact with the BHoF Production Team who are managing remotely. Venues will need to be equipped with a sufficiently fast internet connection.
  • Participate. Attend the livestream, join in the chat! A great virtual production can be defined by the attendee experience, audience participation from the cast and crew add immense value.

Casting

Producers are engaged to curate a show as a diverse representation of their community and its performance style. With that in mind, Producers are encouraged to cast a wide net and be as inclusive as possible.

Please note that performers are expected to appear only once in a “starring” capacity over the course of VHoF — whether that be a solo performance or as the featured performer in a group number — and no more than once in addition to that (for instance, as part of a duet or group, presenting a historical segment, etc.). Please inform your performers when you book them that they should not accept any additional offers to appear.

Casting decisions are at the discretion of the Producer. However, the BHoF Production Team requires that the content and demeanor of all participants, including performers, emcees, presenters, and crew, reflect the values of the Burlesque Hall of Fame as listed in the BHoF Producer & Emcee Disclosure.

The BHoF Production Team reserves the right to review the prospective line up in advance of the show and ask for the dismissal of any participant or content that does not reflect these values.

Profit Sharing / Right of First Stream

Rights to Stream. Producers agree to give BHoF the exclusive right to stream Showcase as a part of VHoF before any other entity and without conditions or exchange of payment. Producers also agree to give BHoF the rights to subsequent re-streams of their Showcase without conditions and without exchange of payment.

Raising funds before and during VHoF. Producers may separately raise funds such as selling in-person tickets (if venue allows). Showcases are benefits for BHoF; as such, a portion or all proceeds raised by the Producer must be donated to BHoF. The amount is at the discretion of the Producer and must be turned over to BHoF thirty (30) days after VHoF has concluded.

Raising funds after VHoF. Once VHoF has concluded, Producer may restream their Showcase and collect funds without donation to BHoF as long as Showcase is no longer promoted as a benefit for BHoF and the logos of BHoF/VHoF are not utilized.

Tax Deductions. Proceeds from Showcase(s) and individual donations submitted to the Burlesque Hall of Fame may be tax-deductible. Please consult a tax professional.

  • For donations over $250, donors will automatically receive a tax receipt issued by BHoF.
  • For donations under $250, donors may submit a written request for a tax receipt issued by BHoF.
  • Note: Only funds submitted to BHoF are tax-deductible; expenditures directly made to produce the Showcase are generally not tax-deductible.
    • Example 1: Producer #1 raises $800 and submits the full amount to BHoF. Tax-deductible amount = $800
    • Example 2: Producer #2 raises $800, uses $300 to rent a venue, and then submits the rest to BHoF. Tax-deductible amount = $500

Promotion

To ensure VHoF is a success for all parties involved, Producers will be expected to promote the VHoF livestream. Promotions may include, but not limited to: posts on social media such as Facebook, Twitter, Instagram, etc.; website content; newsletter email blasts; the event calendar of local publications, etc. Producers should encourage cast members to do the same with their respective avenues of promotion.

Content: All promotions should include the name of the event (“Virtual Burlesque Hall of Fame Weekender” or “VHoF”), the dates (August 6-8, 2021), livestream location (hyperlink TBD), and VHoF donation link (givebutter.com/vhof21).

Producers are encouraged to exercise creativity with promotions, such as focusing on individual performers or highlighting local burlesque history, etc.

Producers should exercise good judgement with promotions to reflect the values as listed in the BHoF Producer & Emcee Disclosure.

VHoF promotional assets, such as the VHoF logo, and general event information will be provided by the BHoF Production Team; assets specific to the Showcase such as cast photos should be gathered by the Producer.

The BHoF/VHoF logo and name shall not be used in a way that can be construed to imply direct involvement by BHoF for the Showcase. For example, an acceptable solution would be:

Kitty von Clawz presents The Whoville Spectacular
A virtual benefit for The Burlesque Hall of Fame

Frequency: Promotions should start as soon as the Producer and the BHoF Production Team have mutually agreed to work together on VHoF 2021, and should be done frequently to ensure the best audience attendance.

Cost: Paid advertising is not required and at the discretion of the Producer.

Code of Conduct

Producer serves as the public face of the organization during the time Showcase appears in VHoF. Essentially, Guest Producer, emcee(s), performers & crew of the Showcase are spokespeople for BHoF.  The Showcase addresses the audience as a representative of BHoF, and as such, the content and demeanor should reflect the values of the Burlesque Hall of Fame.

The Burlesque Hall of Fame is committed to operating with integrity, openness, compassion, and respect. As such:

  • We provide all guests with a warm and welcoming environment in which to learn, experience, and create.
  • We view our collection as a legacy for the future and strive to maintain its integrity through appropriate conservation and thoughtful acquisition.
  • We will operate and be governed to the highest attainable standards of transparency, accountability, and professionalism.
  • We respect the topics we cover and the people whose lives we represent, and encourage our audiences, visitors, staff, volunteers, and communities to do the same.
  • We are committed to fair and just treatment of all people, regardless of their race, creed, nationality, degree of bodily ability, age, appearance, sex, gender, orientation, or socioeconomic status.
  • We serve our community and welcome the active participation of its members.
  • We ask that you refrain from jokes, comments, or other content that target persons or groups on the basis of their degree of able-bodiedness, age, body type, sexual orientation or identification, gender, race, or ethnicity, as well as any statements that minimize or mock sexual assault, abuse, or harassment.